Manual price requests, unstructured quote comparisons, missed savings potential – daily reality in many procurement departments is shaped by Excel spreadsheets, emails, and an enormous amount of manual work. Yet the Request-for-Quotation (RFQ) process in particular holds huge potential to reduce costs, foster competition, and create transparency.

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In the webinar, Philip Brinkmann (Product Development) and Torben Hinrichs (Customer Development) from Tacto showed how procurement teams use intelligent, AI-native RFQs to standardize their processes, align them strategically, and realize lasting savings.

The Starting Point: Time-Consuming, Opaque, Barely Strategic

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Many companies miss out on savings of up to six figures because price requests

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• are sent too rarely,

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• reach too few suppliers,

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• are handled manually and barely analyzed.

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The Solution: Digital RFQs with Tacto – Automated, Comparable, Strategic

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With Tacto, the RFQ process is fully digitized:

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• Automated tenders with any number of suppliers

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• Standardized quote requests incl. volume tiers & cost breakdowns

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• ‍Structured evaluation in one central system

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• AI-native recommendations on savings potential, alternative suppliers, and bundling opportunities

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Best Practices for Intelligent RFQ Processes

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Optimized procurement requires intelligent, digital support. The key to success is using RFQs proactively rather than reactively.

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• ‍Benchmarking & market transparency:
  ‍Compare prices systematically and evaluate new suppliers

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• Reduce costs:
  ‍Tender B- and C-parts regularly and create competition

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• ‍Minimize risks:
  ‍Deliberately break up single sourcing and establish alternatives

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• ‍Standardized quote evaluations:
  ‍No more manual copy & paste

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Measurable Results: Save Time, Reduce Costs, Strengthen Negotiating Power

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With Tacto's actively developed RFQ module, the first customers have already achieved measurable cost savings. The Tacto software saves time and helps procurement teams realize savings potential.

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“With Tacto, we have not only identified savings potential in procurement but also realized it in a targeted way – with a clearly noticeable effect on our addressable purchasing volume.” – Pascal Linde, Head of Purchasing and Materials Planning at Doyma

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“Manual tasks tied our hands in procurement for a long time. With Tacto, we can now make real savings potential visible and address it directly.” – Matthias Schlotter, Head of Procurement at SW

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Outlook: Procurement 5.0 – AI as a Strategic Procurement Assistant

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The future of the RFQ is autonomous. Tacto is working on features that enable automated benchmarking for B- and C-parts, suggest new suppliers, use AI agents to prepare negotiations, and recommend the right quote for the procurement strategy.

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Conclusion: Digitizing RFQs Saves Not Only Time – but Real Money

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Intelligent RFQs are not a nice-to-have but a central lever for procurement optimization. With Tacto, procurement teams can:

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• create transparency,

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• standardize processes,

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• make strategic decisions

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• and realize lasting savings.
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In the live webinar, Philip Brinkmann and Torben Hinrichs from Tacto show how procurement teams standardize their processes, align them strategically, and realize significant savings with digitized, AI-native price requests (RFQs). They explain how automated quote comparisons, structured benchmarking, and data-driven decisions reduce manual effort, speed up processes, and strengthen negotiating power. A must for anyone who wants to make RFQs not only more efficient but also more intelligent.