Webinar
Webinar Recording: Intelligent Procurement Management with AI – How Artificial Intelligence Makes Cost Savings Visible
Artificial intelligence (AI) is increasingly becoming part of everyday work – from production and marketing to administration. In procurement, too, AI is clearly gaining importance: where manual Excel spreadsheets and experience-based judgment once dominated, intelligent systems now help structure data, recognize patterns, and make well-founded decisions.
For mid-market companies in particular, AI is becoming a strategic tool for creating transparency, detecting risks early, and systematically identifying savings potential.
In the webinar, Fabian Dirlmeier (business development at Tacto) shows how AI can already be used in procurement today – and how companies achieve measurable results with minimal effort.
AI in procurement – from operational execution to value management
Procurement organizations process huge volumes of information every day – from article master data and quotation and invoice information to supplier KPIs. Yet many companies lack a systematic approach: Excel spreadsheets, email chains, and individual experience dominate instead. As a result, strategic work often falls by the wayside – and procurement's potential remains untapped.
The vision: a procurement function that acts on data, proactively, and connected across the company – Procurement 5.0.
Artificial intelligence is not an end in itself but the key that makes this transformation possible:
- Transparency across suppliers, prices, contracts, and risks
- Automation of repetitive tasks such as requests, comparisons, or document checks
- Proactive recommendations for managing savings, negotiations, and risk
AI thus lays the foundation for a procurement function that doesn't just react but actively shapes – and becomes a value driver for the company.
Use cases – where AI already helps in procurement today
The webinar highlighted three core areas where Tacto's AI capabilities already provide concrete support today:
- Efficiency and quality gains – e.g., through automated supplier search, quotation comparisons, or document checks (NDAs, certificates)
- Direct cost savings – through proactive alerts on price outliers, cheaper alternatives, or suboptimal ordering behavior
- Compliance & risk management – for example, through automated risk analyses in line with the German Supply Chain Act (LkSG) or the CSDDD
How it works: from data import to measurable savings potential
Getting started with AI in procurement is easier than many think. The webinar showed how companies achieve real savings with Tacto in just a few steps – without lengthy implementation projects.
The process follows a clear principle:
- Import and analyze data: Based on existing order data, Tacto automatically detects anomalies – such as unusual price developments, deviating quantities, or alternative sourcing options.
- Receive concrete recommendations: The identified potential is matched against procurement goals and prioritized – including clear suggestions for implementation.
- Make results visible: Implemented measures and realized savings are documented in the system and can be evaluated at any time.
Conclusion: the procurement of the future is data-driven – with people at the center
AI does not replace procurement – but it provides targeted support where data volumes and decision pressure are growing. People remain indispensable: for strategic direction, supplier evaluation, and collaborative partnerships.
AI is not a replacement but an intelligent assistant that gets the most out of the data. More transparent. More efficient. More strategic.
In the webinar, Fabian Dirlmeier (business development at Tacto) shows how artificial intelligence helps procurement teams analyze large volumes of data, identify risks, and spot cost-saving potential early. Using real-world examples, companies learn how to achieve measurable results with little effort – including a free savings report based on their own data. A must for anyone looking to digitally transform their procurement and develop it strategically.
