4 Weeks from First Meeting to Usage and Savings Without IT Effort

HUBTEX Maschinenbau GmbH & Co. KG

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🏗 Industry: Material Handling & Logistics

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🗺 Headquarters: Fulda (Germany)

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🧍 Employees: 420

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💵 Revenue $80M per year

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🧰 Procurement Volume: $30-40M per year

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HUBTEX is a leading company in the material handling and logistics market. The company specializes in custom-built industrial trucks, sideloaders, and special equipment for long, heavy, and bulky goods. HUBTEX designs stand out for their maximum flexibility and multifunctionality.

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"We just sent Tacto one file and an unprocessed SAP export. Within 2 weeks, we had a solution that worked for us."

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‍The Challenge

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HUBTEX had been searching since 2019 for a procurement software to resolve siloed data structures, create transparency over procurement activities, and automate manual processes. The challenge was to make the isolated procurement data from the ERP system available to buyers in a procurement cockpit that was transparent and insightful. This was intended to enable faster and more informed decisions without manual data analyses. Additionally, Excel-based and complex price requests should be automated, and supplier self-assessments digitized.

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The search, however, proved disappointing in many respects, characterized by empty promises, lengthy and costly implementation processes, and limited added value. Often, after the initial implementation, only incremental improvements could be achieved, and frequently further adjustments with the support of external consultants were necessary. Especially as a growing company on the path to becoming a digital leader, HUBTEX had no time for such resource-intensive and lengthy implementations.

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It became clear that HUBTEX needed a procurement operating system that was easy to implement without significant IT resources, tailored to the needs of mid-sized industrial companies, could scale with the business, and would enable the company to maintain a leading position in the industry.

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‍Searching unsuccessfully for a procurement tool since 2019

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Lengthy & costly iterations with external consultants without results

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Manual, time-intensive & Excel-based data analyses with limited added value

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The Solution

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Tacto is the exception among IT projects. With other projects, the implementation process was lengthy and costly. Not so with Tacto, who make big promises and actually deliver on them.

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Within just four weeks after the first contact, and only two weeks after providing the data, Tacto's procurement system enabled transparent monitoring of price developments and delivery times. Tacto was able to digitize relevant strategic procurement processes in the shortest time possible without requiring significant IT resources.

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The procurement system immediately became an invaluable tool for buyers, as it delivers the right analyses and thus reduces complexity. Resources that would have been spent on manual analyses can now be deployed for strategic procurement and directly improve decision-making. For example, buyers have quick insight into how materials have changed and can thus ideally prepare for supplier meetings. A transparent overview of procurement activities in the procurement cockpit reveals potential savings opportunities and price outliers, enabling particularly targeted actions and prioritizations. With Tacto's reliable and accurate analytics module as a planning foundation, fluctuating delivery times and undetected deviations could be uncovered and specifically improved.

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With this scalable foundation, HUBTEX can say goodbye to error-prone Excel analyses and elevate the company into digitization.

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Straightforward implementation and direct value without significant (IT) resource investment

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Insights into product categories and supplier relationships at the click of a button

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Transparent overview of direct savings potential and price outliers

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What HUBTEX Values Most About Tacto

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Tacto first asks us as buyers about our needs, lets us show them where we stand, and then delivers exactly what we need – It just fits! Additionally, we enjoy extremely fast implementation, quick coordination, and resulting rapid deployments.

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Timeline:

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Within 4 weeks from first meeting to using Tacto – without deploying extensive IT resources.

How HUBTEX, after a long search and multiple disappointments with other software vendors, found an ideal software solution for digitizing their procurement in Tacto's procurement operating system.