Webinar
Webinar recording: AI Transformation to €1.2M in Procurement Savings - How AI is Transforming Koepfer’s Procurement
Koepfer has a clear goal: to evolve procurement using AI to measurably increase transparency, efficiency, and cost impact. In the webinar "AI Transformation in Procurement – How Koepfer Aims to Realize €1.2M in Savings," Marcel Schweizer (Head of Procurement, Koepfer) and Simon Vötter (Customer Development, Tacto) demonstrate how the procurement organization took a structured approach to this task—using four equal levers that all contribute to a single goal: €1.2 million in savings.
The Starting Point – Data Variety Instead of Just Data Usage
Koepfer, a manufacturer of high-precision drive components, faced a challenge familiar to many organizations: price, supplier, and volume data existed in disparate systems, were maintained manually, and were rarely analyzed systematically. As a result, transparency regarding market trends, payment terms, and price developments remained limited. The goal was clear: a centralized, data-driven procurement management system that automatically evaluates information, highlights opportunities, and accelerates decision-making.
Four Levers – One Common Goal
Koepfer identifies four equal levers that together form the foundation for achieving €1.2 million in savings. Each lever addresses a core component of procurement—from data transparency to strategic negotiation.
- Proactive Price Alerts
AI agents automatically detect anomalies in price trends and flag optimization potential. This ensures opportunities are identified before they get lost in the shuffle of daily operations.
- Benchmarking with RfQs
Standardized requests for quotation (RfQs) create comparability between suppliers. Structured benchmarking fosters competition, uncovers price discrepancies, and provides a solid basis for negotiations.
- Optimizing Payment Terms
AI-powered analysis identifies where better payment terms and cash discounts can be realized. This allows for targeted improvements to working capital—not by chance, but through a systematic approach.
- AI-Supported Negotiation Preparation
Negotiation dossiers bundle relevant price, volume, and market information in real time. Discussions are based on reliable data rather than estimates, making them more precise and impactful.
Together, these four building blocks form the foundation of a procurement system where AI creates transparency, connects data, and ensures well-founded decisions.
From information management to structured control
With this approach, procurement at Koepfer is evolving into an organization that doesn't just collect data, but consistently puts it to work. AI becomes the tool for creating structures, setting priorities, and uncovering potential.
- Centralized data foundation: All procurement information is bundled and analyzed in real time.
- Automated insights: AI agents independently identify price trends, patterns, and anomalies.
- Structured decision-making: Insights flow directly into negotiations, tenders, and planning.
Tacto serves as the technological core of this new way of working, acting as a platform that integrates data, benchmarks, and analytics.
Conclusion – Rethinking procurement to achieve long-term goals
Koepfer demonstrates how procurement organizations can measurably evolve with a clear vision and four data-driven levers. Instead of isolated analyses, a seamless structure is created: from price monitoring to negotiation preparation – with AI as the connecting element.
Watch the recording here!
In this webinar, Marcel Schweizer (Koepfer) and Simon Vötter (Tacto) share how Koepfer strategically realigned its procurement to boost efficiency, transparency, and impact.
