Many procurement departments today face the same challenge: too much manual work and not enough time for analysis. Especially in medium-sized companies, scattered data, certificates, and reports tie up valuable resources—preventing strategic topics from receiving the attention they deserve.

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In the webinar "How Meiller simplifies routines and accelerates analysis with AI," Manfred Strohmair (Head of Procurement, Meiller Aufzugtüren) and Simon Vötter (Customer Development, Tacto) demonstrate how Meiller Aufzugtüren is evolving step-by-step toward the procurement of the future—becoming more efficient, data-driven, and analytically robust.

The starting point – lots of data, little transparency

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Procurement at Meiller Aufzugtüren was leanly organized but heavily dependent on individual knowledge. Information regarding suppliers, certificates, and key performance indicators was scattered across various systems, Excel lists, and email inboxes. This made on-demand reporting impossible and resulted in a high manual workload—particularly regarding document management and analysis.

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The goal was to create transparency, simplify processes, and automate routine tasks to free up capacity for value-adding activities.

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Automated document management

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A key step was the introduction of intelligent document management. Instead of manually maintaining certificates and supporting documents, they are now automatically recognized, classified, and stored in the system. Validity and expiration dates are monitored, changes are documented, and reminders are sent automatically. This completely eliminates the need for tracking in email threads or Excel lists—the filing system is audit-proof and always up to date.

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This automation turned a recurring time-sink into a largely self-running process. Procurement teams are notified proactively before a document expires, allowing them to focus on substantive evaluations and analysis.

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Analysis at the touch of a button

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Meiller Aufzugtüren has also taken the next step in evaluating procurement data: KPI reports, price trends, and supplier evaluations are now generated dynamically and are available at any time. Comparisons between suppliers, product groups, or locations can be performed in real time—without Excel formulas or manual data sets. The new system ensures a consistent understanding of key figures throughout the entire procurement department. Trends, deviations, and potential opportunities become immediately visible—forming the basis for targeted measures and fact-based discussions.

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AI as an enabler for procurement

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The vision at Meiller Aufzugtüren goes beyond mere automation: AI serves as a tool that expands analytical capabilities and makes procurement knowledge more accessible. It helps structure data, identify patterns, and streamline analyses—whether regarding supplier performance, price trends, or certification status. This transforms procurement into a data-driven hub connecting various departments. Information flows faster, transparency increases, and teams can focus on strategic and substantive issues rather than data collection and maintenance.

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Conclusion – from routines to insights

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The example of Meiller Aufzugtüren demonstrates how the targeted use of AI streamlines processes, centralizes knowledge, and strengthens analytical capabilities in procurement. Routine tasks are automated, evaluations are accelerated, and data becomes a genuine tool for transparency and collaboration.

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In this webinar, Manfred Strohmair (Meiller Aufzugtüren) and Simon Vötter (Tacto) share how this transformation was implemented—and the role AI already plays in daily procurement work today.

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