Webinar
Webinar Recording: Top Articles in Seconds, Management Reports in Minutes – How WEINMANN Saves Time on A-Parts and Costs on B-Parts
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In the webinar "Top Articles in Seconds, Management Reports in Minutes – How WEINMANN Saves Time on A-Parts and Costs on B-Parts," Jan Herburg (Head of Strategic Procurement & Category Management, WEINMANN) and Simon Vötter (Tacto) provided exclusive insights into how Procurement Intelligence transforms scattered data into clear decision-making foundations – enabling savings, transparency, and confident conversations.
Freeing Up Tied Capacity – Creating New Room in Procurement
Increased cost pressure, fragmented data, and high manual effort in reporting present special challenges for procurement in medical technology manufacturers. WEINMANN Emergency – a specialist for ventilation and emergency devices – faced exactly this task: Reports took several hours, A-parts consumed all capacity, and there was barely time left for B/C-parts.
Starting Point – Procurement Analytics Without a Central Data Foundation
Previously, the situation was typical for many mid-sized companies:
- Fragmented data sources: Exports from the ERP had to be manually consolidated via VLOOKUPs in Excel.
- Time-intensive reports: 8 hours of effort per analysis, often so labor-intensive that important reports were never created at all.
- A-parts in focus, B/C-parts neglected: Critical commodity groups consumed resources, quick wins were left behind.
- Lack of visualization: Results were graphically weak, unconvincing internally and externally.
The consequence: missing transparency and missed opportunities in a procurement department that was actually under enormous cost pressure.
How Procurement Intelligence Can Be Used
With the introduction of Procurement Intelligence, three central building blocks can be established in procurement:
- Dashboards: Immediate transparency on suppliers, volumes, and article movements.
- Structured argumentation foundations: Price and volume trends, benchmarks, and index comparisons at a glance.
- Procurement radar: Alerts that automatically highlight anomalies in order quantities, prices, or suppliers.
This creates a set of tools that accelerates analyses, professionalizes reports, and supports conversations with data.
Use Case 1 – A-Parts Under Control, B/C-Parts Finally in View
Impact: Through time savings on A-parts, WEINMANN was able to systematically analyze B and C-parts for the first time. Instead of reviewing 30 articles per year, 450 articles can now be evaluated in the same time. Alerts show, for example: "Article X is being ordered too frequently in small quantities – bundle your orders."
Result: Savings and efficiency gains in areas that previously went unnoticed.
Use Case 2 – Management Reporting & Major Supplier Meetings
Impact: Reports like "Top 10 suppliers by cost development" or "Underperforming suppliers with rising prices" are now available in minutes – visually polished and ready for management and executive leadership.
Result: Approximately 200 hours of time saved per year in preparing annual meetings. Simultaneously, more transparency for fact-based decisions and better preparation for strategic negotiations.
Use Case 3 – Spontaneous Supplier Conversations
Impact: While spontaneous phone calls or Teams calls could previously barely be conducted on a factual basis, all article, volume, and price information is now instantly accessible.
Result: Conversations become more confident and well-founded – WEINMANN can respond to inquiries directly and appears more professional in dialogue.
Use Case 4 – Team Management & Follow-Up
Impact: Agreements, conditions, and tasks can be documented directly. Responsibilities are clearly assigned, and progress remains transparent at all times.
Result: Approximately 100 working days of relief for the team per year, because tasks are tracked in a structured way and processes are managed more efficiently.
Conclusion
The webinar made clear: Time savings are more than just efficiency gains. They create the room to unlock previously neglected potentials, convince management with professional reports, and conduct supplier conversations based on facts. WEINMANN shows how Procurement Intelligence transforms Excel work into strategic steering – and how even in highly regulated medical technology procurement, capacity, clarity, and cost advantages emerge.
Jan Herburg from WEINMANN Emergency and Simon Vötter from Tacto show in the webinar how WEINMANN uses Procurement Intelligence to make article, volume, and supplier data available in clear dashboards, creates management reports in minutes, and uncovers new potentials through alerts. This creates room to analyze B and C-parts in a targeted way, conduct supplier conversations based on facts, and relieve the team through clear responsibilities. The result: more transparency, faster decisions, and a procurement function that gains capacity for real value creation.
