Sending Excel lists, manually comparing quotes, and endless email exchanges with suppliers – this is still the reality of RFQ processes in mid-sized industrial companies far too often. It costs not only time but also money: On average, procurement professionals waste 5 hours per week on manual RFQ management. Time that is missing for strategic negotiations, leaving savings potential untapped.

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In this webinar, Lucas Trümpler (Customer Development, Tacto) and Lilly Kämmerling (Product Development, Tacto) show how Tacto Intelligence can fundamentally change this situation – and why it not only accelerates operational processes but also secures measurable savings.

The Reality in Mid-Sized Companies – Where Time and Money Are Lost

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Fragmented processes cost negotiating power:

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• Siloed solutions: Price inquiries run through various channels – email, Excel, phone – without a central history
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• Lack of comparability: Suppliers respond in different formats
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• Time pressure instead of strategy: By the time all quotes are in, there is often no time left for thorough benchmark analyses
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• Non-transparent decisions: Management and departments only see the final result, not the decision path

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Tacto Intelligence – Procurement-Native AI for Smart RFQ Processes

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Unlike generic AI tools, Tacto Intelligence was specifically developed for procurement processes. The system understands commodity groups, suppliers, and sourcing logic from the ground up – making every step of the RFQ process smarter:

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1. Intelligent Supplier Selection
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• AI-powered suggestions: Matching suppliers based on commodity group, lot size, and historical performance
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• Live integration: Price trends, delivery reliability, and quality metrics are automatically factored into the selection
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• Risk assessment: ESG ratings and compliance status are considered in recommendations
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2. Structured Request Creation
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• Standardized templates: All suppliers receive identical specifications and framework conditions
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• Automated tracking: Dispatch and returns are managed centrally – no more email chaos
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• Smart reminders: The system automatically follows up with late suppliers
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3. Transparent Quote Evaluation
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• Automatic price mirrors: Discounts, payment terms, and ancillary costs are compared in a structured way
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• Intelligent evaluation: Identifies best-practice suppliers, fast deliverers, and hidden potentials
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• Benchmark analyses: Price distributions within the commodity group are transparently displayed
  
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Conclusion – From Mandatory Process to Strategic Cost Lever

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Those who continue to manage RFQs via Excel and email are sacrificing speed and negotiating power. The combination of structured workflows and procurement-native AI makes the decisive difference: transparency across all quotes, comparability at the click of a button, and a strong negotiating position thanks to data-driven benchmarks.

The result is not only faster decisions and transparent processes, but measurable savings in the double-digit percentage range – and finally time again for the truly important strategic tasks in procurement.

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Lucas Trümpler and Lilly Kämmerling show how Tacto Intelligence transforms time-consuming RFQ processes from Excel chaos into intelligent, automated workflows. The procurement-native AI automates supplier selection, structures quote comparisons, and uncovers hidden savings potential – while procurement teams finally gain time for strategic negotiations. A must for any procurement department that wants to use price requests strategically rather than just manage them.