Webinar Recording: Category Benchmarks – Where Are Your Biggest Potentials in Procurement?

In many procurement organizations, identifying savings potentials often remains incomplete due to lacking data transparency and fragmented supplier structures. The manual analysis of large data volumes to uncover benchmarks or bundling opportunities is time-consuming and hardly feasible across the board in daily operations.

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In the webinar, Fabian Liebscher, Expert for Procurement Excellence at Tacto, explains how companies can systematically leverage their procurement data. Using practical use cases, he demonstrates how data-driven analyses strengthen the argumentation foundation in negotiations and optimize the supplier structure.

Starting Point

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Industrial companies frequently face the challenge that historically grown supplier portfolios in key areas have become unwieldy. At the same time, data silos within corporate groups hinder the exploitation of synergy effects, leaving potential for volume bundling untapped. A lack of market transparency also means that prices with existing suppliers often no longer correspond to current competitive levels.

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Geographic Benchmarking to Strengthen Negotiations

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By comparing local supplier locations with global industry clusters, realistic target prices for negotiations can be defined.

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• Case study: Sun Garden identified uncompetitive prices in the textiles commodity group. By establishing target prices based on global benchmarks, the argumentation in negotiations was strengthened.
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• Function: Systematic analysis of commodity groups by comparing them with globally known clusters, for example for textiles in Vietnam.
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• Impact: Procurement organizations gain a well-founded argumentation basis for conversations with existing suppliers and achieve savings of 10% to 15%.

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Supplier Consolidation in Growth Areas

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In highly fragmented commodity groups, the number of suppliers is reduced by identifying article substitutions.

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• Case study: At Technotrans, strong growth in the electronics area led to a fragmented supplier portfolio. An AI agent identified consolidation potentials through the substitution of similar articles.
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• Function: Algorithms review the portfolio for redundancies and show opportunities to consolidate article groups with high-performing suppliers.
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• Impact: A 10% portfolio reduction lowers administrative effort and consolidates procurement volume.

Fabian Liebscher presents three essential levers for unlocking procurement potentials: geographic benchmarking for validating existing prices, systematic supplier consolidation to reduce complexity, and group-wide volume bundling for C-parts. The foundation for this is an automated analysis of existing ERP data without significant IT effort.