Webinar
Webinar Recording: AI Transformation Toward €1.2M Savings in Procurement – How AI Transforms Koepfer's Procurement
Koepfer pursues a clear goal: advancing procurement with AI so that transparency, efficiency, and cost impact measurably increase. In the webinar "AI Transformation in Procurement – How Koepfer Aims to Realize €1.2M in Savings," Marcel Schweizer (Head of Procurement, Koepfer) and Simon Vötter (Customer Development, Tacto) show how the procurement organization approached this task in a structured way – with four equally weighted levers that collectively work toward one goal: €1.2M in savings.
Starting Point – Data Abundance Without Data Utilization
Koepfer, a manufacturer of high-precision drive components, faced a challenge that many organizations know: price, supplier, and volume data existed in different systems, were maintained manually, and rarely analyzed systematically. This meant transparency on market movements, payment terms, and price developments remained limited. The goal was clear: a central, data-driven procurement steering that automatically analyzes information, surfaces opportunities, and accelerates decisions.
Four Levers – One Common Goal
Koepfer sees four equally weighted levers that together should create the foundation for €1.2M in savings. Each lever addresses a central component of procurement – from data transparency to strategic negotiation.
- Proactive price alerts
AI agents automatically detect anomalies in price developments and flag optimization potentials. This surfaces opportunities before they get lost in daily operations.
- Benchmarking with RFQs
Through standardized tenders, comparability between suppliers is established. Structured benchmarking fosters competition, uncovers price deviations, and provides argumentation certainty.
- Optimization of payment terms
AI-powered analyses show where better payment targets and discount conditions can be achieved. This systematically improves working capital – not by chance, but by design.
- AI-powered negotiation preparation
Negotiation dossiers bundle relevant price, volume, and market information in real time. Conversations are based on reliable data, not estimates – gaining precision and impact.
These four building blocks together form the foundation of a procurement system where AI creates transparency, connects data, and makes decisions well-founded.
From Information Management to Structured Steering
With this approach, procurement at Koepfer evolves into an organization that not only collects data but consistently leverages it. AI becomes the tool to create structures, set priorities, and surface potentials.
- Centralized data foundation: All procurement information is consolidated and analyzed in real time.
- Automated insights: AI agents independently detect price developments, patterns, and deviations.
- Structured decision processes: Insights flow directly into negotiations, tenders, and planning.
Tacto forms the technological core of this new way of working – as a platform that integrates data, benchmarks, and analyses.
Conclusion – Rethinking Procurement, Achieving Long-Term Goals
Koepfer shows how procurement organizations can measurably evolve with a clear target vision and four data-based levers. Instead of isolated analyses, a continuous structure emerges: from price monitoring to negotiation preparation – with AI as the connecting element.
Watch the recording here!
In the webinar, Marcel Schweizer (Koepfer) and Simon Vötter (Tacto) report on how Koepfer strategically realigned procurement to equally increase efficiency, transparency, and impact.
